Exhibits & Sponsorship

Announcement: In light of the COVID-19 outbreak and to ensure the safety of all of our attendees, THSNA 2020 in Chicago has been officially postponed until August 23-25, 2020. We're all in this together and we thank you for your ongoing support. We look forward to seeing everyone in Chicago later this summer.

Exhibitor Checklist

Please find below information and deadlines that will assist you with your organization's participation in THSNA 2020.

Service Kit

GES is the official conference exhibit services company. The service kit for the August meeting will be posted here soon!

Staff Registrations

Each company is entitled to a specific number of Full Conference Registrations and Exhibit Hall Only Registrations based on your sponsorship level. Please note that Exhibit Hall Only staff will not be permitted in any of the session rooms. These passes are for booth staff only. Conference registration codes must be applied by July 1.

Exhibit Directory Information

Please log into your exhibit account and add your company's most current description and logo to ensure that your directory listing is correct. All company information is due by April 30.

Exhibitor Ancillary Meetings/Event Space

THSNA 2020 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE.

Door Drop

The combined hotel room door drop is scheduled for Saturday, August 22. Please let us know by July 1 if you choose to participate. Participants are allowed a one page/double sided with pocket, max size: 8.5 x 11. All artwork and content must be approved by THSNA; Please allow 72 hours for approval. 1000 pieces will be needed. Once approved, please send to the Hotel no later than Monday, August 17 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2020 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America


Once approved by THSNA, please place all catering orders directly with Audra Coleman at The Sheraton Grand Chicago, who will gladly assist you with all catering needs. Preliminary orders are due by July 13.

Audra Coleman
Email: Audra.Coleman@sheraton.com
Menus: https://sheratonsheratongrandchicago.menusaccess.com/?hid=3222

Sheraton Catering Menus: https://sheratonsheratongrandchicago.menusaccess.com/?hid=3222

Audiovisual Information (Ancillary Meetings & Events)

A/V needs at your own cost by contacting us at thsna-av@thsna.org. Click here to download the AV price list. All A/V orders are due by July 13.

Exhibit Lead Retrieval

Click here to view the THSNA 2020 Lead Retrieval options. This service allows exhibitors to track and collect attendee information at your symposium or booth. Pricing increases after July 1.

Thank you, again, for being an important part of THSNA 2020. Please do not hesitate to contact us with any additional questions.

Exhibit Dates/Hours

Exhibitor Move-in
Saturday, August 22

Exhibitor Disassembly
Tuesday, August 25

Exhibit Hall Show Hours
Subject to Change

Sunday, August 23:
Hall Doors Open: 9:00 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30AM
Poster Session/Break/Exhibits:
3:30 PM-4:15 PM
Poster Session/Opening Reception:
5:45 PM-6:30 PM
Hall Doors Close: 6:30 PM

Monday, August 24:
Hall Doors Open: 8:00 AM
Poster Session/Break/Exhibits:
10:00 AM-10:45 AM
Poster Session/Break/Exhibits:
3:30 PM-4:15 PM
Poster Session/Break/Exhibits:
5:45 PM-6:30 PM
Hall Doors Close: 6:30 PM

Tuesday, August 25:
Hall Doors Open: 8:00 AM
Poster Session/Break/Exhibits:
10:30 AM-11:15 AM
Doors Close to Attendees: 11:15 AM