Exhibitor Checklist

Please find below information and deadlines that will assist you with your organization's participation in THSNA 2022.

Service Kit

GES is the official conference exhibit services company.  Click here to access the THSNA 2022 service kit. Orders should be submitted to GES with payment before Monday, July 25 for best pricing.

Staff Registrations

Each company is entitled to a specific number of Full Conference Registrations and Exhibit Hall Only Registrations based on your sponsorship level. Please note that Exhibit Hall Only staff will not be permitted in any of the session rooms. These passes are for booth staff only. Conference registration codes must be applied by Thursday, July 21.

Exhibit Directory Information

Please log into your exhibit account and add your company's most current description and logo to ensure that your directory listing is correct. All company information is due by Thursday, July 14.

Exhibitor Ancillary Meetings/Event Space

THSNA 2022 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE. All ancillary meetings requests should be placed by Monday, June 6.

Door Drop

The combined hotel room door drop included with the silver, gold and platinum sponsorship is scheduled for Monday, August 15. Please let us know by Thursday, July 21 if you choose to participate. Participants are allowed a one page/double sided, max size: 8.5 x 11. All artwork and content must be sent to THSNA for approval by Friday, July 29. 700 pieces will be needed. Once approved, please send to the Hotel to arrive no later than Wednesday, August 10 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2022 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America


Catering for all ancillary meetings and satellite symposia should be placed centrally through THSNA Preliminary orders are due by Monday, June 27. Please contact Barbara Smith with any questions and to submit your order.

Barbara Smith
Email: ancillary@thsna.org

Sheraton Catering Menus: https://mi.bookmarriott.com/e-menus/26394/view

Audiovisual Information (Ancillary Meetings & Events)

A/V needs at your own cost by contacting us at ancillary@thsna.org. Click here to download the AV price list. All A/V orders are due by Monday, June 27.

Exhibit Lead Retrieval

Click here to view the THSNA 2022 Lead Retrieval options. This service allows exhibitors to track and collect attendee information at your symposium or booth. Pricing increases after Thursday, July 14.

Thank you, again, for being an important part of THSNA 2022. Please do not hesitate to contact us with any additional questions.

Exhibit Dates/Hours

Exhibitor Move-in
Monday, August 15
12:00 PM - 7:00 PM

Exhibitor Disassembly
Wednesday, August 17
6:20 PM - 10:00 PM

Exhibit Hall High Traffic Hours
Exhibit hall will be open duration of the program each day.

Tuesday, August 16:
Hall Doors Open: 8:00 AM
Poster Session/Break/Exhibits:
9:45 AM-10:45AM
Poster Session/Break/Exhibits:
2:45 PM-3:45 PM
Poster Session/Opening Reception:
5:15 PM-6:00 PM
Hall Doors Close: 6:00 PM

Wednesday, August 17:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:15 AM-10:00 AM
Poster Session/Break/Exhibits:
3:20 PM-4:05 PM
Poster Session/Break/Exhibits:
5:35 PM-6:20 PM
Hall Doors Close: 6:20 PM