Satellite Symposia Checklist

Thank you for hosting a Satellite Symposium at THSNA 2022 in Chicago. This page contains information regarding your session as well as important requests for information.

Session Information

Satellite symposium information will be posted on the THSNA website here: https://www.thsna.org/2022/program-satellite.php. In order to include your session details, please send the following information to ancillary@thsna.org. All session information is due by Monday, June 13.

  1. Session Title
  2. Name of Host Organization/Company as it Should Appear in the Program
  3. Logo of Host Organization/Company
  4. Session Description (less than 200 words)
  5. Continuing Education Information (will you be offering educational credits for your program?)
Staff Registrations

Each company sponsoring a satellite symposia/product theater is entitled to four full conference registrations. Please contact info@thsna.org to receive your codes. Conference registration codes must be applied by Thursday, July 21.

Exhibit Directory Information

Please be sure to log into your exhibit account and add your company's most current description and a logo to ensure that your directory listing is correct. All company profile information is due by Thursday, July 14.

Signage

THSNA will provide a digital sign outside of your session room including your event information and logo. You are permitted to provide any additional signage to be displayed outside of your session room immediately prior to the program.

Exhibitor Ancillary Meetings/Event Space

THSNA 2022 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE. All ancillary meetings requests should be placed by Monday, June 6.

Door Drop

The combined hotel room door drop included with the silver, gold and platinum sponsorship is scheduled for Monday, August 15. Please let us know by Thursday, July 21 if you choose to participate. Participants are allowed a one page/double sided, max size: 8.5 x 11. All artwork and content must be sent to THSNA for approval by Friday, July 29. 700 pieces will be needed. Once approved, please include your company name in the shipment and send to the Hotel to arrive no later than Wednesday, August 10 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2022 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America

Catering

Catering for all ancillary meetings and satellite symposia should be placed centrally through THSNA Preliminary orders are due by Monday, June 27. Please contact Barbara Smith with any questions and to submit your order.

Barbara Smith
Email: ancillary@thsna.org
Sheraton Catering Menus: https://mi.bookmarriott.com/e-menus/26394/view

Audiovisual Information

THSNA will provide standard A/V equipment including laptop computer on the podium, LCD projector, podium microphone, projection screen and comfort monitor in the satellite symposia/product theater rooms. You may order any additional A/V needs at your own cost by contacting us at ancillary@thsna.org. Click here to download the AV price list. All A/V orders are due by Monday, June 27.

Promotions

Conference Program: The conference program will include session title, description, logo and CME information (if applicable). The deadline to have the information included in THSNA promotional materials is Friday, July 21.

Email Blast: THSNA will send an email blast listing all of the satellite events to summit attendees and will direct attendees to the website for detailed information. The THSNA Email blast will be sent 2 weeks before the meeting.

Lead Retrieval/Badge Scanning

Click here to view the THSNA 2022 Lead Retrieval options. This service allows exhibitors to track and collect attendee information at your symposium or booth. Pricing increases after Thursday, July 14.

Thank you, again, for being an important part of THSNA 2022. Please do not hesitate to contact us with any additional questions.