Exhibitor Checklist

Please find below information and deadlines that will assist you with your organization's participation in THSNA 2024.

Service Kit

GES is the official conference exhibit services company.  Click here to access the THSNA 2024 service kit. Orders should be submitted to GES with payment before Wednesday, March 13 for best pricing.

Staff Registrations

Each company is entitled to a specific number of Full Conference Registrations and Exhibit Hall Only Registrations based on your sponsorship level. Please note that Exhibit Hall Only staff will not be permitted in any of the session rooms. These passes are for booth staff only. Conference registration codes must be applied by Monday, March 4.

Exhibit Directory Information

Please log into your exhibit account and add your company's most current description and logo to ensure that your directory listing is correct. All company information is due by Monday, February 5.

Please upload your high resolution logo for signage here by Monday, February 5. If your logo is shared after February 5, we cannot guarantee it will be included in the summit signage.

Exhibitor Ancillary Meetings/Event Space

THSNA 2024 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE. All ancillary meetings requests should be placed by Monday, January 22. Room assignments will be confirmed the beginning of February.

Door Drop

The combined hotel room door drop included with the silver, gold and platinum sponsorship is scheduled for Wednesday, April 3. Please let us know by Monday, March 4 if you choose to participate. Participants are allowed a one page/double sided, max size: 8.5 x 11. All artwork and content must be sent to THSNA for approval by Monday, March 18. 825 pieces will be needed. Once approved, please send to the Hotel to arrive no later than Wednesday, March 27 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2024 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America

Catering

Please place all catering orders directly with Brianna Kozlowski at The Sheraton Grand Chicago by email at [email protected]. Catering orders are due by Monday, March 4.

Sheraton Catering Menus: https://mi.bookmarriott.com/e-menus/26394/view

Audiovisual Information (Ancillary Meetings & Events)

Addtional A/V for satellite symposia will be at your own cost. Please coordinate this order by contacting us at [email protected]. Click here to download the AV price list. All A/V orders and room set preferences are due by Monday, February 5.

Addtional A/V for ancillary meeting space will be at your own cost. Please coordinate this order by contacting us at [email protected]. Click here to download the AV price list. All A/V orders are due by Monday, February 5.
If orders are not placed by February 5, you will be subject to the Sheraton Encore pricing: https://eventnow.encoreglobal.com/myevents/result/index/show_id/87c53edb-c74c-ee11-be6f-0022482b23b1/.

Exhibit Lead Retrieval

Please place your lead retrieval order by clicking here to view the THSNA 2024 Lead Retrieval options. This service allows exhibitors to track and collect attendee information at your symposium or booth. Pricing increases after Monday, March 4.

Thank you, again, for being an important part of THSNA 2024. Please do not hesitate to contact us with any additional questions.


Exhibit Dates/Hours

Exhibitor Move-in
Wednesday, April 3
12:00 PM - 7:00 PM

Exhibitor Disassembly
Saturday, April 6
10:30 AM - 4:00 PM

Exhibit Hall High Traffic Hours
Exhibit hall will be open duration of the program each day.

Thursday, April 4:
Hall Doors Open: 8:00 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30AM
Poster Session/Break/Exhibits:
12:45 PM-1:30 PM
Poster Session/Break/Exhibits:
3:00 PM-3:45 PM
Hall Doors Close: 5:15 PM

Friday, April 5:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30 AM
Poster Session/Break/Exhibits:
12:45 PM-1:30 PM
Poster Session/Break/Exhibits:
4:30 PM-5:15 PM
Hall Doors Close: 6:45 PM

Saturday, April 6:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30 AM
Hall Doors Close: 10:30 AM