Exhibitor Checklist

Please find below information and deadlines that will assist you with your organization's participation in THSNA 2024.

Service Kit

GES is the official conference exhibit services company. -The service kit for the meeting will be posted here soon!

Staff Registrations

Each company is entitled to a specific number of Full Conference Registrations and Exhibit Hall Only Registrations based on your sponsorship level. Please note that Exhibit Hall Only staff will not be permitted in any of the session rooms. These passes are for booth staff only. Conference registration codes must be applied by Monday, March 4.

Exhibit Directory Information

Please log into your exhibit account and add your company's most current description and logo to ensure that your directory listing is correct. All company information is due by Monday, February 5.

Exhibitor Ancillary Meetings/Event Space

THSNA 2024 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. Registration for meeting space will open soon.

Door Drop

The combined hotel room door drop included with the silver, gold and platinum sponsorship is scheduled for Wednesday, April 3. Please let us know by Monday, March 4 if you choose to participate. Participants are allowed a one page/double sided, max size: 8.5 x 11. All artwork and content must be sent to THSNA for approval by Monday, March 18. 700 pieces will be needed. Once approved, please send to the Hotel to arrive no later than Wednesday, March 27 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2024 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America


Once your event (ancillary and/or satellite symposium) request has been approved by THSNA, please place all catering orders directly with Brianna Kozlowski at The Sheraton Grand Chicago, who will gladly assist you with all catering needs. Catering for all ancillary meetings and satellite symposia should be placed by email at [email protected]. Preliminary orders are due by Monday, February 5.

Sheraton Catering Menus: https://mi.bookmarriott.com/e-menus/26394/view

Audiovisual Information (Ancillary Meetings & Events)

Addtional A/V for satellite symposia will be at your own cost. Please coordinate this order by contacting us at [email protected]. Click here to download the AV price list. All A/V orders are due by Monday, February 5.

Any A/V needs for ancillary meeting space will be placed directly with the Sheraton Grand Hotel at https://eventnow.encoreglobal.com/myevents/result/index/show_id/87c53edb-c74c-ee11-be6f-0022482b23b1/. Please note these will be at your own cost.

Exhibit Lead Retrieval

The lead retrieval order form will be available soon. Pricing increases after Monday, March 4.

Thank you, again, for being an important part of THSNA 2024. Please do not hesitate to contact us with any additional questions.

Exhibit Dates/Hours

Exhibitor Move-in
Wednesday, April 3
12:00 PM - 7:00 PM

Exhibitor Disassembly
Saturday, April 6
10:30 AM - 4:00 PM

Exhibit Hall High Traffic Hours
Exhibit hall will be open duration of the program each day.

Thursday, April 4:
Hall Doors Open: 8:00 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30AM
Poster Session/Break/Exhibits:
12:45 PM-1:30 PM
Poster Session/Opening Reception:
3:00 PM-3:45 PM
Hall Doors Close: 5:15 PM

Friday, April 5:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30 AM
Poster Session/Break/Exhibits:
12:45 PM-1:30 PM
Poster Session/Break/Exhibits:
4:30 PM-5:15 PM
Hall Doors Close: 6:45 PM

Saturday, April 6:
Hall Doors Open: 7:45 AM
Poster Session/Break/Exhibits:
9:45 AM-10:30 AM
Hall Doors Close: 10:30 AM