Satellite Symposia Checklist

Thank you for hosting a Satellite Symposium at THSNA 2024 in Chicago. This page contains information regarding your session as well as important requests for information.

Session Information

Satellite symposium information will be posted on the THSNA website. In order for your session details to be included, please send all session information toIn order to include your session details, please send the following information to [email protected]. All session information is due by Monday, January 22.

  1. Session Title
  2. Name of Host Organization/Company as it Should Appear in the Program
  3. Logo of Host Organization/Company
  4. Session Description (less than 200 words)
  5. Continuing Education Information (will you be offering educational credits for your program?)
Staff Registrations

Each company sponsoring a satellite symposia/product theater is entitled to four full conference registrations. Please contact [email protected] to receive your codes. Conference registration codes must be applied by Monday, March 4.

Exhibit Directory Information

Please be sure to log into your exhibit account and add your company's most current description and a logo to ensure that your directory listing is correct. All company profile information is due by Monday, February 5.

Please Upload your high resolution logo for signage here by Monday, February 5. If your logo is shared after February 5, we cannot guarantee it will be included in the summit signage.

Signage

THSNA will provide a digital sign outside of your session room including your event title and time. You are permitted to provide 1 additional sign to be displayed outside of your session room immediately prior to the program.

Exhibitor Ancillary Meetings/Event Space

THSNA 2024 has meeting space available for ancillary meetings at the Sheraton Grand Chicago. All meetings occurring during the conference dates must receive approval from THSNA. All room assignments will be managed by THSNA with priority given to sponsors based on sponsorship level and date of request. To submit a meeting room request and/or to review the full list of guidelines & room rental fees, please CLICK HERE.All ancillary meetings requests should be placed by Monday, January 22. Room assignments will be confirmed the beginning of February.

Door Drop

The combined hotel room door drop included with the silver, gold and platinum sponsorship is scheduled for Monday, August 15. Please let us know by Monday, March 4if you choose to participate. Participants are allowed a one page/double sided, max size: 8.5 x 11. All artwork and content must be sent to THSNA for approval by Monday, March 18. 825 pieces will be needed. Once approved, please include your company name in the shipment and send to the Hotel to arrive no later than Wednesday, March 27 and please provide us a tracking number for your shipment.

Sheraton Grand Chicago
THSNA 2024 Summit (Door Drop)
301 E North Water St
Chicago, IL 60611
United States of America

Catering

Please place all catering orders directly with Brianna Kozlowski at The Sheraton Grand Chicago by email at [email protected]. Catering orders are due by Monday, March 4.

Sheraton Catering Menus: https://mi.bookmarriott.com/e-menus/26394/view

Audiovisual Information

THSNA will provide standard A/V equipment including laptop computer on podium, presentation remote with laser pointer, LCD projector, projection screen, podium microphone, gooseneck microphone on head table, and wireless handheld microphone for Q&A in the satellite symposia/product theater rooms. Please note standard A/V does not include a technician. You may order any additional A/V needs at your own cost by contacting us at [email protected]. Click here to download the AV price list. All A/V orders and room set preferences are due by Monday, February 5.

Addtional A/V for ancillary meeting space will be at your own cost. Please coordinate this order by contacting us at [email protected]. Click here to download the AV price list. All A/V orders are due by Monday, February 5.
If orders are not placed by February 5, you will be subject to the Sheraton Encore pricing: https://eventnow.encoreglobal.com/myevents/result/index/show_id/87c53edb-c74c-ee11-be6f-0022482b23b1/.

Promotions

Conference Program: The conference program will include session title, description, logo and CME information (if applicable). The deadline to have the information included in THSNA promotional materials is Monday, February 5.

Email Blast: THSNA will send an email blast listing all of the satellite events to summit attendees and will direct attendees to the website for detailed information. The THSNA Email blast will be sent 2 weeks before the meeting.

Lead Retrieval/Badge Scanning

Please place your lead retrieval order by clicking here to view the THSNA 2024 Lead Retrieval options. This service allows exhibitors to track and collect attendee information at your symposium or booth. Pricing increases after Monday, March 4.

Thank you, again, for being an important part of THSNA 2024. Please do not hesitate to contact us with any additional questions.